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Full Charge Bookkeeper


Position Overview

·      Keshet’s Full Charge Bookkeeper supports the mission of Keshet “to inspire and unite community by fostering unlimited possibilities through dance, mentorship, and a creative space for the arts.”

·      Keshet’s Full Charge Bookkeeper position is the leader of a one-person finance department, and is expected to take responsibility for the execution, quality, efficacy, and accuracy of this role, in active communication with the Director of Business Advancement and the Artistic Director. 

·      This position includes managing key relationships with vendors, stakeholders, patrons, and staff to accomplish goals, in addition to recording financial transactions and maintaining financial records to support effective operations and provide accurate, timely financial information to management. It requires a high level of collaboration and integration with Keshet’s work, management of administration and logistics, and attention to detail.

·      While directives, calendars, processes, and deliverables are certainly a key part of this position, there is also the expectation that the Full Charge Bookkeeper is an active voice in developing and instigating new ideas, and participates as a thought-partner within Keshet operations and organizational development.


Responsibilities

Keshet’s Full Charge Bookkeeper will plan and implement financial bookkeeping, reporting, and organization to support Keshet’s financial health and communication of financials with Keshet staff and board. Regular activities and responsibilities include:

·      Processing and maintaining A/P and A/R

·      Processing and overseeing Keshet’s daily sales, deposits and maintaining deposit records

·      Processing payroll for employees, preparing and posting payroll journal entries and maintaining payroll records, through third-party payroll processor.

·      Maintaining balance sheet records including asset lists and liability documents

·      Reconciling monthly bank statements and merchant account statements and maintaining banking records

·      Preparing regular financial reports (for directors, departments, board meetings, etc)

·      Preparing periodic financial reports for grant applications and grant reporting requirements

·      Maintaining financial reporting and filings with government entities, including management of calendar for finance-related deadlines

·      Managing financial requests

·      Collecting and analyzing financial data

·      Creating systems and policies to support data integrity

·      Interfacing with advancement data entry and systems to support Keshet’s fundraising efforts and integration with financials

·      Preparing year-end tax 1099s and 1096 report and maintaining tax records, through third-party payroll processor

·      Preparing documents and assisting as needed with annual audit and 990 preparation / maintaining audit records

·      Other duties as directed by the Director of Business Advancement

Requirements

·      At least five years’ experience in bookkeeping in high volume environment

·      Experience in reconciliation of multiple database interfaces

·      Experience in account reconciliations

·      Experience managing third-party payroll systems

·      Experience in financial reporting for non-profit grant applications and awards, via both government and foundation funding allocations

·      Experience preparing and facilitating annual audit with outside audit partner

·      Experience communicating and negotiating with vendors (i.e. managing insurance quotes, etc)

·      Preferred, but not required: Bachelor’s Degree in Finance, Business, or Accounting

·      Preferred, but not required: At least five years’ experience in non-profit bookkeeping


The position requires the following skills, proficiencies, and personality traits:

·      Excellent analytical and organizational skills

·      Proficiency in QuickBooks, Word, Excel, Google Docs and ability to develop skills in new database programs (MindBody and Altru via Blackbaud)

·      Detail oriented

·      Strong written and verbal skills

·      Ability to work and thrive in a dynamic team environment

·      Passion for non-profit community business environment



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