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Finance Manager

The ideal candidate has experience in nonprofit accounting and bookkeeping, is exceptionally organized, capable of managing and prioritizing multiple tasks and deadlines in a fast-paced environment, collaborative, and maintains a high level of attention to detail. The position requires strong interpersonal and communication skills, a high degree of integrity, and cultural versatility. The Finance Manager will join the Chief Financial Officer (CFO) and Bookkeeper on the Open Arms finance team.

Open Arms deeply appreciates the skill and experience that birthworkers bring to our world. Based on the demands and requirements of this particular position, if the applicant is interested in taking on any births for Open Arms clients, the applicant can only take on one (1) Open Arms birth per year. Being an active or current doula is not a requirement of the position.

Note about COVID-19 work environment: Since March 2019, Open Arms quickly adjusted to a remote-work model for all office support staff and an adapted visit model for home-visiting doulas. We anticipate keeping a remote-work schedule until further notice and the leadership team is carefully evaluating options for a safe reopening with input from staff. Meetings are all conducted virtually and some of the responsibilities outlined below will be put on hold or modified while we continue working remotely. Open Arms will provide you with the technology and equipment you need to be able to work comfortably and safely. We have also encouraged staff to flex their schedules to accommodate for children being at home and we support adjustments that parents need to make to juggle this complicated time. Feel free to discuss any concerns you have during the interview process.

Essential Functions:

  • Develop and maintain financial processes and documentation that allow the organization to make sound decisions
  • Implement systems for processing, tracking, and reporting financial information in a timely manner
  • Manage and coach the Bookkeeper who is responsible for executing payables, cash disbursements, and company credit card and employee reimbursement processing in Expensify
  • Execute payroll, billing, receivables, cash receipts, and general ledger functions
  • Generate monthly financial statements in a timely manner in order to provide leaders with information needed to manage the organization effectively
  • Ensure account reconciliations and journal entries are completed
  • Prepare schedules for annual audit and 990 filing and assist with special projects
  • Maintain all tax filings by calculating taxes owed, preparing returns, and ensuring compliance with payment, reporting or other tax requirements
  • Communicate technical financial information effectively, orally and in writing, to stakeholders with a broad range of familiarity with financial terminology
  • Ensure that the organization is in compliance with regulations by aligning with best practices, financial operations, chart of accounts values definition, budgeting, reporting, and internal controls
  • Lead and assist with design, development, implementation, maintenance and modification of budget (including cash flow projections for multiple years)
  • Analyze financial information and prepare dashboard for the management to discuss financial health of the organization
  • Work with program staff to create financial statements to meet the requirements of various grant reports
  • Provide coaching and mentoring to bookkeeper as well as perform annual performance review
  • Participate in professional development opportunities to enhance skills and knowledge around financial-related matters

Required Qualifications:

  • Three years or more of accounting experience in a nonprofit environment
  • Bachelor’s Degree in accounting or related field (or equivalent work experience)
  • Proficiency in QuickBooks (Desktop) and MS Excel
  • Working knowledge of accounting principles, fund accounting, GAAP, nonprofit accounting, laws, tax codes, government regulations, and best practices
  • Effectively manages time and projects, demonstrated by meeting or exceeding deadlines and sufficiently anticipating task duration
  • Demonstrates self-direction by staying organized and following through on projects and tasks
  • Actively learns on the job through exposure to new challenges, training opportunities, and learning from others
  • Independently gathers information to perform financial analysis and explain complex concepts to unfamiliar audiences
  • Highly organized with strong attention to detail, follow up, and task management
  • Aptitude for solving problems with creativity and resourcefulness
  • Effective oral and written communication skills
  • Demonstrated ability to maintain confidentiality
  • Successful experience supervising others
  • Ability to work collaboratively with colleagues from diverse backgrounds. The applicant should have a strong racial, disability, gender and economic justice framework.
  • Passion for and commitment to the mission of Open Arms.
  • Background check required

Mental and Physical Requirements:

The physical/mental demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.

Mental Requirements:

This position continuously requires interpersonal skills, teamwork, customer service, use of discretion, performing basic math, independent judgment and/or independent action, and reading, writing, speaking, and understanding English. Frequently requires independent decision-making and problem analysis to make recommendations for improvement and/or be involved in discussions around changes. The position requires creative thinking for resourcefulness and process improvements. Attention to detail also required.

Physical Requirements:

This position continuously requires sitting, hearing (using assistive devices if needed), repetitive motion of the hands/wrists, and computer screen use. Open Arms is housed in a wheelchair accessible, scented building, with wheelchair accessible bathrooms. Access to reliable transportation will be required for work-related travel. Working conditions include an open-office work environment, normal office work primarily based at our Seattle location on Beacon Hill. Some tasks require the ability to lift items heavier than 10lbs and require driving related to pick up and delivery of baby items. Employment is not dependent on the applicants’ ability to do this.

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