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Administrative Assistant


WFN is seeking a full time Administrative Assistant. This position provides an opportunity for an individual with superior organizational and relationship-building skills to gain an in-depth understanding of philanthropy, the gender equity landscape, and to play a role in supporting our mission.

  • Job Title: Administrative Assistant
  • Department: Operations
  • Supervisor: Deputy Director
  • Status: Non-Exempt, Full time, Regular
  • Location: Remote/telecommute. WFN is headquartered in San Francisco and Northampton, MA; frequent travel may be required post-pandemic restrictions.

ABOUT WFN 

We believe that when philanthropy invests in women’s foundations and gender justice funders, we empower a deeply intersectional movement that fights for policies and standards across lines of race, class, and gender. WFN is the largest philanthropic alliance in the world dedicated to advancing the essential role of these funders in the unwavering fight for gender equality and justice. Our mission as a global alliance is to provide strategies, research, and resources that support the critical agency and influence of women’s foundations and gender justice funders in the movement for equality, justice, and power for all. Our guiding values include relationships, solidarity, integrity, impact, abundance, gratitude, and courage.


ROLE FIT WITH ORGANIZATION 

WFN is seeking a full time Administrative Assistant (AA) who strives for excellence and attention to detail in all tasks whether big or small. The AA will join a hard-working team and play a critical role supporting our mission by leading with integrity as they perform a wide range of complex and confidential tasks. External-facing, the AA must possess superior organizational and relationship-building skills, sound judgement and the ability to follow-through, problem solve, and propose and implement operations process improvements. While previous experience in philanthropy is not required, the AA must be excited to learn about the sector and be passionate about gender and racial equity and justice. 


RESPONSIBILITIES

Support the President & CEO, Board of Directors 

The AA is responsible for initiating and completing a variety of clerical tasks for the President & CEO including supporting their activities with the Board of Directors. The AA is accountable for the timeliness, quality, and accuracy of these tasks, as well as providing a client-oriented attitude resulting in an excellent experience for WFN’s leadership. 


General Administrative Support

A key collaborative role, the AA is responsible for building a rapport with senior management as a trusted and highly competent staff member. Tasks will include bookkeeping support, grantmaking clerical tasks, database management, maintaining official documentation, contracts, and assisting with event and meeting logistics. The AA will also assist with preparation and editing of WFN documents and correspondences as needed, calendaring, reply to external requests, order office supplies, books, manage subscriptions, and implement special projects as requested. AA is accountable for acquiring information needed to complete tasks, managing large workload with grace and acumen, appropriate and timely communication among staff, maintaining deadlines and tasks in Asana (WFN’s project management software), and proposing and executing continuous improvement to office work flow. 


DESIRED QUALIFICATIONS AND EXPERIENCE 

  • A minimum of five years of experience as an executive or administrative assistant, with software, database, and web-based application expertise;
  • College degree or equivalent;
  • Self-motivated and self-managed: the ability to work independently, take initiative, and manage up;
  • Professional, diplomatic demeanor with the ability to represent a global organization and interact with colleagues from diverse backgrounds
  • Excellent, professional verbal and written communication skills, and interpersonal skills. 
  • Meticulous attention to detail, driven by excellence, and the spirit of service leadership


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